Traceability & Documentation is a core component of a sustainable agarwood production system, ensuring that every tree, treatment, harvest, processing batch, and finished product can be tracked from plantation to final customer.
1. Tree-Level Traceability
Each Aquilaria tree receives a unique identification record.
- Tree ID / QR code
- Species and planting material
- Nursery batch
- Planting date
- Farm/block/plot location
- GPS coordinates
- Tree age and measurements
- Health and growth history
- Ownership or grower information
2. Treatment & Induction Records
For each treated tree, document the complete induction history.
| Record | Information |
|---|---|
| Treatment ID | Unique treatment number |
| Tree ID | Linked individual tree |
| Product/System | e.g., BarIno™ stage |
| Batch/Lot No. | Product traceability |
| Application date | Exact treatment date |
| Application method | Method used |
| Application quantity | Actual amount applied |
| Operator | Responsible personnel |
| Environmental conditions | Weather/site conditions |
| Observations | Tree response and condition |
3. Harvest Documentation
Every harvest should maintain a documented chain of custody.
Tree → Harvest Lot → Raw Agarwood → Processing Batch
Records should include:
- Harvest date
- Tree ID
- Harvest weight
- Fresh/dry weight
- Agarwood grade
- Resin characteristics
- Wood/chip classification
- Harvest team
- Farm location
- Photos
- Transport documentation
- Storage location
4. Processing Traceability
Processing records connect raw agarwood to finished products.
Raw Material Lot → Extraction/Processing Batch → Finished Product Lot
Document:
- Raw-material lot number
- Incoming weight
- Processing date
- Processing method
- Equipment used
- Processing parameters
- Yield
- Intermediate-product batch
- Finished-product batch
- QC results
- Packaging date
- Quantity produced
5. Quality-Control Documentation
A traceability system should preserve the analytical history of each batch.
Possible records include:
- Moisture content
- Physical inspection
- Resin characteristics
- Chemical profile
- Chromone/sesquiterpene profile where applicable
- Microbiological testing where applicable
- Contaminant testing
- Stability testing
- Certificate of Analysis (COA)
- QC approval/rejection status
6. Finished-Product Traceability
Every commercial product should have a unique lot/batch number.
Example:
CAG–AQM–2026–09–001
Where:
- CAG = Crown Agarwood Group
- AQM = Aquilaria material
- 2026 = production year
- 09 = production month
- 001 = sequential batch
A QR code can link the batch to its approved traceability record.
7. Digital Traceability Platform
A future AgriTrace™ Traceability & Transparency Solutions platform could provide:
Tree Registration → Farm Management → Induction → Monitoring → Harvest → Processing → QC → Packaging → Distribution
Each transaction creates a digital record.
A customer scanning the QR code could potentially see verified information such as:
Tree/Farm Origin
↓
Cultivation History
↓
Induction & Harvest Record
↓
Processing Batch
↓
QC / COA
↓
Finished Product
8. Documentation Hierarchy
A robust system should maintain five levels of documentation:
Level 1 — Corporate Documents
Policies, SOPs, sustainability policies and quality manuals
Level 2 — Farm Documents
Farm maps, tree inventory, planting records and maintenance logs
Level 3 — Production Records
Induction, harvesting, processing and storage records
Level 4 — Quality Records
Testing, QC inspections, COAs and release records
Level 5 — Commercial Records
Packaging, inventory, sales, shipping and customer traceability
9. Chain-of-Custody Principle
The fundamental principle is:
Every kilogram of agarwood should be traceable backward to its source and forward to its final destination.
This provides the foundation for legal sourcing, sustainability verification, quality assurance, inventory control, export documentation, and customer transparency.
AgriTrace™ Traceability Architecture
TREE ID
↓
FARM / PLOT ID
↓
INDUCTION RECORD
↓
HARVEST LOT
↓
RAW MATERIAL LOT
↓
PROCESSING BATCH
↓
QC / COA
↓
FINISHED PRODUCT LOT
↓
QR CODE
↓
CUSTOMER / MARKET
This can become the documentation backbone connecting Crown Agarwood Group’s plantation, BarIno™ induction technology, BioGrow™ cultivation system, processing facilities, and premium oud products into one auditable supply chain.